Thanks for joining us up here on the Cloud!
We love it here, which is why we are enthusiastic to share our experience.
We want to share with you the benefits of moving to the Cloud. We have been enjoying this life for over 12 years now and wonder how we ever existed in old client-server days of the 90’s with our SoftSolutions LAN-based DMS... kind of the same feeling when considering how did we ever exist without the Internet? Yes, we’ve been busy up here over the years building the infrastructure and adding those key features that large law firms need. Hopefully you’ve recognized us gaining traction as we were early to market, but now the world has joined us, and everyone is not only talking up the benefits of the Cloud, but also becoming a part of it, and for good reason too! NetDocuments offers More with Less. We recognize your time is valuable so let’s get to the point and share with you why the air is cleaner and the sky is bluer up here. We’ve put together some tools below to assist in your review. Whether your firm is ready now or later, we wish to give you an update so you are kept abreast with what’s happening with Cloud Computing for law firms and provide you the latest info on NetDocuments.Delivering Business Value
NetDocuments delivers the Power of One. A single
repository for all content, a single search engine, user
interface, admin framework, ethical walls, matter centricity,
etc. Watch this short presentation about the Power of One.
How Much Can You Save?
With NetDocuments, your firm will reduce costs and see
immediate benefits through reduced power consumption,
increased data center space, and increased hardware
utilization. Lower desktop lifecycle management costs by
reducing application compatibility issues. Costs of IT
administration get reduced and re-allocated towards
performing more high value tasks and better servicing users.
Complete the TCO calculator below to determine the costs
savings by moving from an on-premise DMS to a SaaS
document management service.
Please enter for your firm:
Let's Talk Security
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Data Encryption
while in transit(SSL) and at rest |
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Data Randomization
files are stored and randomized in 1.6 million directory nodes |
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Two Factor Authentication
with RSA SecurID or Digital Certs |
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Separation of Duties
hardware operators, O/S personnel, software engineers & support |
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Network Security
architected by LexisNexis and federally-regulated commercial bank |
7 Reasons Why law Firms are Moving to the Cloud
“We selected NetDocuments as the
firm’s document management and collaboration service due to the strength and knowledge of the company’s management and engineering teams who
have been leaders in document management technology for years, The simplicity and cost-savings of the NetDocuments application for deployment,
administration and ability to quickly scale as the firm may expand and adapt to an ever changing economy made it a clear decision as compared to
other alternatives.”
— John Donnelly, COO, Jackson Lewis LLP, 600 attorneys across 40 offices worldwide.
“Our firm has grown almost 30% since
our NetDocuments deployment with our direct DMS related expenses estimated at 40% less than the prior DMS used before NetDocuments. With all
the additional functionality for internal and external users that NetDocuments offers, overall IT staffing has been reduced or redirected as it relates to
training, support and DMS administration.”
— Ken Kroeger, CIO, Kutak Rock,400 attorneys across 16 offices.
Let’s talk some more.... send us an email and we will contact you for scheduling
a conference call wth Alvin Tedjamulia, our CTO to answer any and all your
questions.
NetDocuments offers a /1 savings over an On Premise DMS.
Matter-Centric Bundle — Upgrading to Matter-Centricity
Includes the first year license for upgrading to Matter Centricity, email management, offsite access, and mobility and Web Server functionality for the on-premise DM. For NetDocuments, the subscription is spread over years as an operating expense and includes ND Professional plus EMS, with mobility and externets and external sharing always built-in.
$ Price/User
Includes the first year license for upgrading to Matter Centricity, email management, offsite access, and mobility and Web Server functionality for the on-premise DM. For NetDocuments, the subscription is spread over years as an operating expense and includes ND Professional plus EMS, with mobility and externets and external sharing always built-in.
$ Price/User
Matter-Centric Bundle — with no DMS
Includes the first year license for on-premise document management, email management, offsite access, and mobility and Web Server functionality for the on-premise DM. For NetDocuments, the subscription is spread over years as an operating expense and includes ND Professional plus EMS, with mobility and externets and external sharing always built-in.
$ Price/User
Includes the first year license for on-premise document management, email management, offsite access, and mobility and Web Server functionality for the on-premise DM. For NetDocuments, the subscription is spread over years as an operating expense and includes ND Professional plus EMS, with mobility and externets and external sharing always built-in.
$ Price/User
Servers (App, Comm)
Includes DMs and Communications Servers for each large, major office for the first year only. 75% of total offices was used to determine offices with servers..
$ On Premise Application Server Cost
Includes DMs and Communications Servers for each large, major office for the first year only. 75% of total offices was used to determine offices with servers..
$ On Premise Application Server Cost
Add-on Products (Mobility C&S) + Web Server
Includes the server fees of a Mobility and Web Access for each large office for the first year only, plus a mobility client license for each user.
$ Server Costs
$ User License
Includes the server fees of a Mobility and Web Access for each large office for the first year only, plus a mobility client license for each user.
$ Server Costs
$ User License
Maintenance
Annual maintenance for on-premise DM is calculated at 18% of the total license fees. This was only included years 2 through 5.
% Maintenance
Annual maintenance for on-premise DM is calculated at 18% of the total license fees. This was only included years 2 through 5.
% Maintenance
Implementation
Includes 20% of the application costs if the firm is upgrading to Matter-Centricity or has no DMS at all. Otherwise no implementation costs are included for the existing on-premise DM. For NetDocuments, implementation costs are mainly the conversion and migration of documents from the existing DM, as no hardware deployment is required. Data conversion costs are only considered for NetDocuments and for a firm that has no DMS.
% Implementation
Includes 20% of the application costs if the firm is upgrading to Matter-Centricity or has no DMS at all. Otherwise no implementation costs are included for the existing on-premise DM. For NetDocuments, implementation costs are mainly the conversion and migration of documents from the existing DM, as no hardware deployment is required. Data conversion costs are only considered for NetDocuments and for a firm that has no DMS.
% Implementation
Training (IT, Trainers, End Users)
Administrative training is calculated at $6,000 for the first office and $3,000 for each additional office for for the on-premise DM. With NetDocuments there is no need to learn and be trained on database optimization, network and security infrastructure to support external users, server redundancy for high availability, full-text search performance, system backup with live users, operating system optimization, client/server configuration issues, and multi-library management. The training is simply the service and the ongoing administration related to security options, configuration, etc. NetDocuments can literally bring the system online in days and any time is dependent upon the firm's schedules and when they wish to go live.
$ Administrative Training - first office
$ additional offices
Administrative training is calculated at $6,000 for the first office and $3,000 for each additional office for for the on-premise DM. With NetDocuments there is no need to learn and be trained on database optimization, network and security infrastructure to support external users, server redundancy for high availability, full-text search performance, system backup with live users, operating system optimization, client/server configuration issues, and multi-library management. The training is simply the service and the ongoing administration related to security options, configuration, etc. NetDocuments can literally bring the system online in days and any time is dependent upon the firm's schedules and when they wish to go live.
$ Administrative Training - first office
$ additional offices
Hardware Costs — First Year — Matter Centric Upgrade
On-premise DM cost was calculated based on the need to purchase 3 more servers to obtain matter centricity at $7,500 per server per office. To determine main offices requiring servers, the TCO takes 75% of total firm offices as an average.
$Server Cost
On-premise DM cost was calculated based on the need to purchase 3 more servers to obtain matter centricity at $7,500 per server per office. To determine main offices requiring servers, the TCO takes 75% of total firm offices as an average.
$Server Cost
Hardware Costs — First Year — No DMS
On-premise DM cost was calculated based on the need to purchase the initial servers for an on-premise DMS, plus 3 more servers to obtain matter centricity. These costs calculate at approximately $20,000 per server per office. To determine main offices requiring servers, the TCO takes 75% f total firm offices as an average.
$Server Cost
On-premise DM cost was calculated based on the need to purchase the initial servers for an on-premise DMS, plus 3 more servers to obtain matter centricity. These costs calculate at approximately $20,000 per server per office. To determine main offices requiring servers, the TCO takes 75% f total firm offices as an average.
$Server Cost
Hardware Costs - Years 2-5
For an on-premise system, there is also an ever-increasing storage costs for storage, backup, virus protection maintenance, more ports, etc. connectivity, etc. The TCO includes purchasing more storage servers at $7500 per year for 75% of the total offices. This requires a lot of ongoing, yearly maintenance and effort not calculated in this TCO.
$Estimated Server Expansion cost
For an on-premise system, there is also an ever-increasing storage costs for storage, backup, virus protection maintenance, more ports, etc. connectivity, etc. The TCO includes purchasing more storage servers at $7500 per year for 75% of the total offices. This requires a lot of ongoing, yearly maintenance and effort not calculated in this TCO.
$Estimated Server Expansion cost
Hardware Costs - Years 4 & 5
This number is used to estimate the increased cost of maintaining old hardware, and/or the cost of upgrading to new software to meet ever increasing and improving network and communications equipment. It is calculated at 18% of the cost to set up a new network(this cost being, default, $7500 server cost times three servers per large office, time 75%).
% Hardware upkeep years 4 & 5
This number is used to estimate the increased cost of maintaining old hardware, and/or the cost of upgrading to new software to meet ever increasing and improving network and communications equipment. It is calculated at 18% of the cost to set up a new network(this cost being, default, $7500 server cost times three servers per large office, time 75%).
% Hardware upkeep years 4 & 5
System Software & Maintenance - First Year
The system software calculation is based on a $2000 software licensing fee per server. Once again, the TCO targets only 75% of offices
$Software licensing fee
The system software calculation is based on a $2000 software licensing fee per server. Once again, the TCO targets only 75% of offices
$Software licensing fee
System Software & Maintenance - First Year
The system software calculation is based on a $15000 software licensing fee per server. Once again, the TCO targets only 75% of offices
$Software licensing fee
The system software calculation is based on a $15000 software licensing fee per server. Once again, the TCO targets only 75% of offices
$Software licensing fee
System Software & Maintenance - Year 4 & 5
Software licenses are based upon a need to renew system software licenses after a three year initial coverage period. The TCO takes 18% of original Software License fees for years 4 & 5
% of Original Setup Fees
Software licenses are based upon a need to renew system software licenses after a three year initial coverage period. The TCO takes 18% of original Software License fees for years 4 & 5
% of Original Setup Fees
Implementation: Hardware & System Software - First Year
The first year implementation is based on the initial implementation needed to install and maintain the new hardware and system software that would be needed to deploy Matter Centricity. This is calculated on a 75% cost of the hardware and system software costs themselves.
% Implementation costs
The first year implementation is based on the initial implementation needed to install and maintain the new hardware and system software that would be needed to deploy Matter Centricity. This is calculated on a 75% cost of the hardware and system software costs themselves.
% Implementation costs
Implementation:Hardware & System Software - Yearly Maint
Maintenance of Hardware and System Software requires implementation as well, including unforeseen training costs, and other costs, which amount to approximately 75% of the total hardware and system software upkeep every year.
% Yearly Maintenance cost
Maintenance of Hardware and System Software requires implementation as well, including unforeseen training costs, and other costs, which amount to approximately 75% of the total hardware and system software upkeep every year.
% Yearly Maintenance cost
Firewalls, Load Balancers, Etc. Maintenance
This includes the annual software subscription service for the IDS, firewalls, routers, and load balancers, as well as hardware maintenance of all networking and data com equipment.
$Network & Data Comms Maintenance
This includes the annual software subscription service for the IDS, firewalls, routers, and load balancers, as well as hardware maintenance of all networking and data com equipment.
$Network & Data Comms Maintenance
Firewalls, Load Balancers, Etc. Maintenance
$15,000 first year only for firms that are deploying an in-house DMS to strengthen their network infrastructure.
$ First Year Network & Data Communications Maintenance
$15,000 first year only for firms that are deploying an in-house DMS to strengthen their network infrastructure.
$ First Year Network & Data Communications Maintenance
Firewalls, Load Balancers, Etc. Maintenance
$3,000 maintenance other years
$ First Year Network & Data Communications Maintenance
$3,000 maintenance other years
$ First Year Network & Data Communications Maintenance
Data Site Accelerators
For firms with over 1000 users, data site accelerators are vital to improve broadband speed to offices throughout the world. The costs for Riverbed-type technology is added at $36,000 x total main offices. These costs are over a 3 year period. After three years, 20% of original cost is estimated for years 4 & 5
$Cost of Data Site Accelerators
% Percent original Costs year 4 & 5
For firms with over 1000 users, data site accelerators are vital to improve broadband speed to offices throughout the world. The costs for Riverbed-type technology is added at $36,000 x total main offices. These costs are over a 3 year period. After three years, 20% of original cost is estimated for years 4 & 5
$Cost of Data Site Accelerators
% Percent original Costs year 4 & 5
It Personnel Costs
Labor costs are significant when comparing a cloud computing solution with an in-house solution. Many NetDocuments customers are able to free up resources to pursue other strategic IT initiatives and be used to service their users more effectively. It simply takes less people to manage NetDocuments than an in-house solution, leveraging the hundreds of professionals managing the hosted data centers and the ongoing maintenance and updates of software.
$Total Salary Cost (salary and benefits)
% Full-time employee (FTE) calculated for up to 200 users plus
% FTE for each additional 200 users plus
% FTE for each additional office. Typical support includes Maintaining customization, upgrades, and technical/help-desk support. Cost of US $80,000 base salary plus additional $20,000 uplift for benefits and other overhead for administrators.
Labor costs are significant when comparing a cloud computing solution with an in-house solution. Many NetDocuments customers are able to free up resources to pursue other strategic IT initiatives and be used to service their users more effectively. It simply takes less people to manage NetDocuments than an in-house solution, leveraging the hundreds of professionals managing the hosted data centers and the ongoing maintenance and updates of software.
$Total Salary Cost (salary and benefits)
% Full-time employee (FTE) calculated for up to 200 users plus
% FTE for each additional 200 users plus
% FTE for each additional office. Typical support includes Maintaining customization, upgrades, and technical/help-desk support. Cost of US $80,000 base salary plus additional $20,000 uplift for benefits and other overhead for administrators.
Disaster Recovery
Disaster Recovery is not a baseline requirement for deploying an on-premise DMS but since it is built-in the NetDocuments solution, it is added to compare total costs for firms taht have more than 250 users. Disaster recovery consists of the additional required hardware and management of daily backup, mailing tapes and the ongoing management of the process of a traditional implementation. Also includes the rental costs of an offsite location such as Iron Mountain as an example. For NetDocuments, the cost consists of the NetDocuments Local Document Service subscription plus its hardware to provide a redundant LAN-based server Windows 2000 server to receive a synchronized copy of all documents housed at the hosted data center. This is optional but recommended for organizations of at least 50 users or more. The on-premise calculation uses 50% of DM hardware costs to determine the DR costs plus $105,000 for offsite expenses.
% of DM Hardware costs for first > 250 but less than 1000 users
$Offsite expenses for firms with over 1000 users
Disaster Recovery is not a baseline requirement for deploying an on-premise DMS but since it is built-in the NetDocuments solution, it is added to compare total costs for firms taht have more than 250 users. Disaster recovery consists of the additional required hardware and management of daily backup, mailing tapes and the ongoing management of the process of a traditional implementation. Also includes the rental costs of an offsite location such as Iron Mountain as an example. For NetDocuments, the cost consists of the NetDocuments Local Document Service subscription plus its hardware to provide a redundant LAN-based server Windows 2000 server to receive a synchronized copy of all documents housed at the hosted data center. This is optional but recommended for organizations of at least 50 users or more. The on-premise calculation uses 50% of DM hardware costs to determine the DR costs plus $105,000 for offsite expenses.
% of DM Hardware costs for first > 250 but less than 1000 users
$Offsite expenses for firms with over 1000 users